EMPLOYEE SELF-SERVICE SYSTEM IMPROVE CONVENIENCE AND SIMPLICITY AT WORK

 

A good employee management system reduces miscommunication and absenteeism in the workplace. A designated self-service system allows HR activities and processes to occur on digital platform.

WhiteBean’s expertise is to assist you in simplifying the employee management process. Your employees can make requests, department heads and HR to approve through online portal. This practice is effective in saving time, cost and brings numerous benefits.

SYSTEMATIZE YOUR BUSINESS PROCESS

Over the years, many companies started to implement the practice to allow employees in updating their profiles as well as completing various documentation through employee self-service system. Not only smoothen the human resource management process, it provides more flexibility and freedom to the individuals to take care of their own profiles and documents.

SMART BUSINESS OWNERS ALWAYS LOOK FOR WAYS TO IMPROVE THEIR BUSINESS

Although we are living in the digital era, there are still many companies driving in stick. Manual work increases overhead costs, possibilities of human errors and reduce productivity. Effectiveness and efficiency maximize your revenue and profits. No more manual work and paper-filling. Let us help you to improve your overall business procedures.

CENTRALIZED SELF-SERVICE SYSTEM ACCOMPLISH A LOT OF TASKS

Employee self-service system (ESS) is an application that can be integrated and made available on your organization’s intranet, online portal or a designated kiosk. Employees can easily manage official tasks including update of personal information, access the company information, applying leave as well as file for reimbursement.

A manager self-service system (MSS) is integrated with ESS. This allows the superior with authorization to manage and supervise the overall ESS and make sure it runs smoothly within the company. Furthermore, as a business owner, you have the option to set it as a private network or a part of web based system that opens to various parties such as business partners, affiliates or loyal customers.

Employees’ Profile

Employees can actively update their personal information, family details, designation, skill sets and qualifications.

Contact Information

All employees will be able to look for each other from the directory. It helps to avoid misconduct information to resigned, unavailable or unrelated individuals.

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Bulletin Board

Upcoming events, announcement, newly join staff, memo and newsletter to be published in the portal. All information is standardized.

Pay Slips

All employees can generate pay slips for references and filing purposes.

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EA Forms

Current and historical EA forms will be stored and allow the employees to track and refer.

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Leave Applications

Employees apply leaves through the portal without printing.

Email Notification

Notification will be sent to related manager to obtain approval.

Calendar

All employees’ leaves are place in one master calendar.

Leave Entitlement Calculator

This feature is adaptable to suit your company’s calculation.

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Leave Balance Summary

No manual calculation required. Employees get to know the leave balance instantly.

Import And Export

Import leave information and export employee’s leave application data in CSV for external system usage.

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Customizable Leave Types

Create your own custom leave type cater to your company’s needs.

Claim And Reimbursement

All claims to be submitted online and approve by department head.

Training Nomination

Manager and HR personnel can assign or nominate employees for training, based on the employee’s training needs.

Recruitment

Request to be submitted by department manager to HR personnel, upon identifying vacant positions.

Appraisal

Evaluation of employees’ performance, skill sets development, career path and recommendation will be filled and printable.

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Attendance

Daily attendance to be taken by the system and viewable by employees and managers.

Scheduling

This feature allows the managers to plan shifts or work schedules for their subordinates in advance.

Overtime

This request can be submitted by the employees before or after the event.

Loan

Employees may request for loan online.

Travelling Allowance

This lets the employees to apply for the allowance before business trip.

Travelling Claim And Reimbursement

This function allows the employees to submit claimable receipts upon returning from business trip.

Payroll

Payroll calculation made easy. Besides, our system can be integrated with any payroll software that you are currently using.

A GREAT EMPLOYEE SELF-SERVICE SYSTEM IMPROVES YOUR OVERALL BUSINESS

When your company implements ESS, you will see instant improvement in communication, productivity and efficiency. It is effective in saving working hours and business expenses for managers and HR personnel. The system offers the convenience to be notified and instant access at anytime, anywhere for the employees.

Furthermore, entry errors can be avoided since the employees are inserting their own information. It is also free-to-edit compare to physical documentation. In general, errors and double work are guaranteed to be avoided.

Easy Setup

No special training required. This system is easy to setup. The user-friendly interface helps you to navigate effortlessly.

Information And History Management

This system helps you to collect and track all activities and information in a centralized system.

Conversations Log And Tracking

Automated daily tasks improve time management and business practices. ROI is expected to be maximized.

Managing Document Effectively

Storing e-documents in centralized location avoid misplacement or missing documents.

Authorized Access

Accessing of information based on roles or designation.

Multi-level Approval

For each employee’s request, you can have up to 5 levels of approval.

Flexible Implementation

You can deploy the system and progress in phases. This flexibility caters to company at any size.

Lower Business Cost

Save your business expenses on HR personnel and printing. Your investment should be worthwhile.

Environmental Friendly

Paperless work procedure also means hassle-free process. Errors are editable without re-printing the documents.

Customized employee self-service system

… is a web-based system that allows employees to manage their internal matters anywhere, anytime with internet access. While HR personnel have more time to strategize human resource related matters, managers can have more time to focus on generate more profits for the company.

Smoothen the tedious HR work now! We have solutions to any organization. Size does not matter as this system is scalable and flexible to be implemented. WhiteBean employee self-service system is the key to improve HR management and your overall business process. Let’s move forward together.

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